What if my organization has no accreditation statuses and would like to apply for Joint Accreditation?

A non-accredited organization is still eligible to apply. If the organization is awarded Joint Accreditation, the maximum term that could be awarded is a two (2) year term.

Are there any examples from other successful Joint Accreditation providers we could look at for reference?

The Joint Accreditation program does not post examples of interprofessional education activities or responses to Joint Accreditation criteria, however you may contact a current jointly accredited provider directly to see if they are willing to share best practices. A list of current jointly accredited providers is listed on our website at: http://www.jointaccreditation.org/accredited-providers

If there is an event where only one profession is represented, what criteria should we follow?

Jointly accredited providers use the Joint Accreditation criteria regardless of whether they are planning educational activities for a single profession or planning an interprofessional education activity. If your organization is awarded Joint Accreditation, jointly accredited providers are certainly able to offer single profession CE activities; the thirteen Joint Accreditation set of criteria would still be followed to plan those single professional activities, but they do not need to be planned by the interprofessional healthcare team.

How do I count the 25%?

At least 25% of all educational actvities developed by the organization during the past 18 months are categorized as "interprofessional", and can demonstrate an integrated planning process that includes a healthcare team of two or more professions who are reflective of the interprofessional target audience the activity is designed to address. The formula is as follows: Count the number of activties planned within the past 18 months that are classified as interprofessional using the definition provided within the Joint Accreditation framework. Divide by the total number of activities planned within the past 18 months. Multiply by 100.

What are the term lengths awarded for Joint Accreditation?

The term lengths are usually two, four, or six years, depending on the provider's status. For more information, please see the Term of Accreditation section in the Joint Accreditation Framework.

How should our interprofessional committee be structured?

There is no prescribed requirement or structure for your interprofessional CE planning committee. Joint Accreditation expects that activities will be planned by a team that is representative of the target audience. So, for example, if your activity was targeted at physicians and nurses, planning must include individuals from both professions.

If a jointly accredited provider is working with a non-accredited provider, do we still follow the 12 criteria for Joint Accreditation?

Yes, the same criteria still apply.

What is the definition of an interprofessional activity?

An interprofessional activity is a CE activity that incorporates the educational needs that underlie the practice gaps of the healthcare team and their members. Interprofessional activities must be designed to change the skills/strategy, or performance, of the healthcare team or patient outcomes as described in an organization's mission statement. Interprofessional activities also reflect the healthcare team's current or potential scope of practice. For an official definition, please view our website: http://www.jointaccreditation.org/ce-planning-implementation. The planning process for education activities classified as "interprofessional" must demonstrate:
•  An integrated planning process that includes health care professionals from two or more professions.
•  An integrated planning process that includes health care professionals who are reflective of the target audience members the activity is designed to address.
•  The intent to achieve outcome(s) that reflect a change in skills, strategy, or performance of the health care team and/or patient outcomes.
•  Reflection of one or more of the interprofessional competencies to include: values/ethics, roles/responsibilities, interprofessional communication, and/or teams/teamwork.

How should I determine the cycle to apply in? Is there such a thing as a "good time"?

Organizations are strongly encouraged to contact staff at info@jointaccreditation.org to evaluate readiness to apply. Staff will help organizations evaluate readiness and determine an appropriate application cycle. Organizations currently accredited by ACCME, ACPE, and/or ANCC should be prepared to provide current accreditation terms so staff can help assess the need for extensions if necessary.

What are the fees?

The Joint Accreditation fees are structured to correspond with certain milestones throughout the application process. If an application is accepted at a specific milestone, the corresponding fee will apply and the application moves forward. The fees associated with Joint Accreditation are detailed here.

Now that our organization is jointly accredited, will we still have to submit annual reports to each of the accreditors?

All activity data is reported into a centralized, online database – JA-PARS. This fulfills the annual activity reporting required by the joint accreditors. If you choose to offer activities that include optometrists, you will also be required to submit activity data and a brief report to COPE. For more information about the COPE report, please contact: arbo@arbo.org

How do I login to JA-PARS?

You may access JA-PARS via the Joint Accreditation About JA-PARS page, or via the following link: https://parsa.accme.org/. Specific instructions for logging into JA-PARS can be found here.

By what date must I complete my year-end reporting requirements for Joint Accreditation?

Year-end reporting requirements, including reporting data about all activities (single profession and interprofessional) you provided during the Reporting Year, and completing the Program Summary and the Attestation must be done by March 31 of each year. If March 31 falls on a weekend, the due date is adjusted to the following Monday.

What is the significance of Reporting Year?

Annually, the activity data that is reported by providers is aggregated and published as an Annual Report that provides information to the community. The “Reporting Year” indicates in which Annual Report the activity belongs.

The Reporting Year in which an activity is reported is based on when the activity concludes. As an example, a one-day course that occurs in May 2019 would be reported in the 2019 Reporting Year. In contrast, a Regularly Scheduled Series that begins September 1, 2019 and ends June 1, 2020 would be reported in the 2020 Reporting Year.

A provider can report on a calendar year, fiscal year, or academic year basis, as long as they are consistent from year to year.

Are we only entering IPCE activities into JA-PARS or all activities we provide?

Beginning with the 2018 Reporting Year, jointly accredited provider should enter all activities being offered into JA-PARS, whether single profession or interprofessional.

Is there a way to add user accounts in JA-PARS?

Yes, providers can add user accounts to JA-PARS. To add a user to JA-PARS, login to the system and click on “Profile”, then “Contacts”. Click on the “New” button in the top right portion of the Contacts screen and complete all required fields to add a new user to your organization’s account. If you have questions about how to add accounts, please send an email to info@accme.org.

Can I register an activity for MOC credit (as well as single profession and IPCE credit) and report physician learners completion data into ACCME via JA-PARS?

Yes. Activities can be registered for MOC credit and physicians reported as having completed the activity via JA-PARS. For more information about CME in support of MOC, please see the ACCME’s website.

How do I indicate if an activity is designed for a single profession (but might have other professions attend) or is interprofessional?

JA-PARS allows you to indicate your target audience in the activity record, indicate which types of credit you are offering, and then report your learners by health profession. If the activity is interprofessional, please indicate that you are offering IPCE credit.

Do I report learners by their profession or as “other learners” if the activity is designed for a single profession?

Please report learners by profession regardless if the activity is designed for a single profession or is interprofessional. Only report learners as “other learners” if they are professions that are not individually called out as part of Joint Accreditation, e.g., nurses, optometrists, pharmacists, physician assistants, physicians, psychologists, social workers.

Should I only report learners that claimed credit?

No. Providers should report all learners that completed at least a portion of the activity, and whose completion can be verified in some manner. For example, providers should not include learners that registered for an activity, but did not attend, but should include learners that completed an activity but declined to claim credit.

When reporting pharmacy learners to CPE monitor, providers should only report those learners that met the requirements to earn pharmacy credit.

How do I report Regularly Scheduled Series activities?

When reporting Regularly Scheduled Series (RSS) in JA-PARS, each series should be reported as one activity. In addition, the following guidelines should be used: The cumulative number of hours for all sessions within a series equals the number of hours of instruction for that activity. If the activity offers pharmacy credit, enter the number of credits offered at a single session, and the live dates for each session that offers pharmacy credit. For all other credits, enter the total credits offered over the series. Each learner is counted for each session he/she attends in the series. For example: Grand Rounds is planned for the entire year as one series for nurses, pharmacists, and physicians. They meet weekly during the year for one hour each week. In JA-PARS, the series should be entered as one activity with 52 hours of instruction, 1 pharmacy credit, and 52 different live dates that correspond to each session. Also, if 20 nurses and 10 physicians participated in each session, the nursing learners would be 1,040 (20 learners/session x 52 sessions) and physician learners would be 520 for that single activity.

Do I need to add multiple live dates for an activity that spans multiple days? For example, a course that takes place on Friday and Saturday.

For the Activity Date field, the provider would enter the activity start date. If this is a live activity to be considered as a conference and the target audience is pharmacist or pharmacy technicians, providers can enter the one date. When credit is uploaded into CPE Monitor, the JA provider may upload partial credit. If the CE activity repeats itself on multiple dates, then the JA provider would enter the amount of credit for the one session and insert multiple live dates by entering the date and selecting “+” next to the Live Date field. The JA provider would then upload the date of the specific activity date into CPE Monitor.

If only one date of an RSS is going to get pharmacy credit, how would that be reported in JA-PARS?

The provider would add the live date for pharmacists in the pharmacy section of JA-PARS.

What is the difference between a Regularly Scheduled Series and a repeated Course?

Regularly scheduled series is a live activity planned as a series with multiple, ongoing sessions, e.g., offered weekly, monthly, or quarterly. It is primarily planned by and presented to the accredited organization’s professional staff. The series is typically offered to the same audience over time with evolving content. Examples include grand rounds, tumor boards, and morbidity and mortality conferences.

A course is a live activity where the learner participates in person. Each instance of a course has a distinct audience. If a course is held multiple times for multiple audiences with the same content, then each instance is reported as a separate activity. If a course is held multiple times for multiple audiences with the same content and offers pharmacy credit, the course is reported as a single activity with multiple live dates.

What is the difference between a closed and an open activity?

An open activity is an activity entered in JA-PARS that has not yet entered all required information for annual reporting. This status is not dependent on the date of the activity and does not affect the ability to edit the activity.

A closed activity is an activity entered in JA-PARS that has entered all required information for annual reporting. Closed activities may still be edited as long as the provider has not attested that data is complete for this year.

Please note: in order to open an activity with a target audience of nurses, pharmacists, or pharmacy technicians, providers must enter the corresponding credit amount.

Do we need to have UAN numbers printed in brochures if pharmacy credit is being offered?

No, this is not a requirement for Joint Accreditation. Joint Accreditation does not include a UAN in the provider accreditation statement and does not require the UAN to be included on marketing/promotional materials. A provider can enter an ACPE activity to JA-PARS after the date.

Are UAN's generated by JA-PARS, and do we still need to enter participants in CPE monitor?

Yes, UANs are generated in JA-PARS when the appropriate content is input. Providers will need to award credit to pharmacy/pharmacy technician learners into CPE Monitor®.

How do I report pharmacists and pharmacy technicians’ data into CPE Monitor via JA-PARS?

All CE activities for all professions must be entered into JA-PARS beginning in 2018. Activities reporting pharmacy credit will be automatically transferred from JA-PARS to CPE Monitor. All pharmacy and pharmacy technician learners who were awarded credit must be submitted to CPE Monitor. Links to ACPE’s CPE Monitor will be available through your activity record in JA-PARS. ACPE also have webservices available if your learner management system has that capability. More information about CPE monitor can be found on the About JA-PARS webpage.

We offer interprofessional education to an audience that include pharmacists and pharmacy technicians. Does that mean that we need to report this information within 60 days of each session?

Yes, if you are awarding credit to pharmacists, the credit will need to be uploaded into CPE Monitor® within 60 days of the date of participation.

Can JA providers award partial credit to pharmacists?

Yes. Jointly accredited providers are able to award partial credit to pharmacy learners.

If an activity will be available for multiple years, e.g., an enduring material, do I need to create a new activity record and generate a new UAN in each year that the activity is available?

Joint Accredited providers do have to report multi-year activities in each year the activity is available. If the activity includes pharmacists or pharmacy technicians, JA-PARS will generate a new UAN for each year. However, the provider can choose to report using the original UAN for a maximum three years to report pharmacists or pharmacy technicians into CPE Monitor. The provider might also choose, if it is easier to manage with your own system, to use a new UAN each year to report pharmacists into CPE Monitor.

It is important to report multi-year activities in JA-PARS for each year the activity is available in the event that you wish to also report physician learners for MOC credit or into a medical licensing board pilot. (If you have questions, please do not hesitate to contact ACPE or ACCME for additional clarification.)

What live date should I enter for a durable activity (i.e. enduring material)?

If the activity is registered for pharmacist or pharmacy technicians, but it is not a live activity, then the Live Date field will not appear. As a durable training/enduring material, the start date would be the date of release. Such activities are generally only good for three years without additional review of the content.

Can we set up automatic reporting to JA-PARS and/or CPE Monitor from our systems?

Yes, JA-PARS and CPE Monitor have web service endpoints available for various purposes. Please review the web service documentation for both systems.

Can I use the same content repeated at different times for different groups of learners to count towards meeting the critical elements and standards in the commendation criteria?

It depends on the criterion. 

Frequency: Some of the criteria standards require that providers attest to meeting the criterion in a number or percentage of their activities, depending on the program size. For these criteria, we expect providers to demonstrate the frequency of activities that have met the critical elements. For these criteria, if the same content is repeated for different audiences, at different times or places, those count as separate instances. This measure is used for Joint Accreditation Criteria (JAC) 13, 14, 17, 18, 20, 21, and 23. (For JAC 22, evidence is demonstrated through a number of learners or teams based on program size). 

Diversity and breadth: Other criteria standards require that providers demonstrate compliance through a specified number of examples of activities or initiatives. With these examples, we expect providers to demonstrate the diversity and breadth of approaches they used to meet the critical elements. For these criteria, providers need to submit examples that are completely different from each other. Different iterations of the same activity content repeated for different audiences at different times and places, would not count as separate examples. This measure is used for JAC 15, 16, 19, 24, and 25.